Barnes & Noble Press requires all publishers to provide valid taxpayer identification information. This information is processed in the order received and note to expect delays due to heavy volume.
Barnes & Noble Press is available to international authors in:
- U.K.
- Ireland
- Canada
- Australia
- New Zealand
- France
- Italy
- Germany
- Spain
- The Netherlands
- Belgium
Requirements
To sell items on our site, you must sign up for a Vendor Account, which will require the following information:
- Tax identifying information issued by your applicable governmental authority
- your SWIFT or International Bank Account Number (IBAN) so we can pay you
Barnes & Noble Press is required to collect a Form W-8BEN or Form W-8BEN-E from all non-U.S. publishers who are receiving royalties. Visit the IRS website for detailed instructions on how to complete Form W-8BEN and W-8BEN-E.
The purpose of the form(s) is to:
• Establish that you are not a U.S. person
• Claim that you are the beneficial owner of the income for which Form W-8BEN is being provided or a partner in a partnership subject to section 1446; and
• If applicable, claim a reduced rate of, or exemption from, withholding as a resident of a foreign country with which the United States has an income tax treaty and who is eligible for treaty benefits.
Please submit Form W-8BEN or W-8BEN-E to provide us with your U.S. taxpayer identification and/or foreign taxpayer identification information. Please be sure to complete the following:
- Write your Barnes & Noble Press Vendor ID (PUBXXXXXXX) in the ‘Reference number(s)’ section of the form.
- Be sure to enter your information in the correct fields and do not abbreviate any country names.
- If you are claiming treaty benefits for a reduced withholding rate, you must provide a U.S. TIN and/or your foreign tax identification number.
- Provide signature and date - ink or digital - in the appropriate section.
- Information in W-8 form MUST match exactly to that on website
- For detailed instructions on how to complete Form W-8BEN, click here to visit the IRS website.
Upload a scanned version of the form by clicking the "I'm Ready to Upload a W-8" button. This is the fastest and most reliable way to submit your form.
Or send a hard copy to:
Barnes & Noble Press
Attn: Vendor Maintenance
1400 Old Country Road, 1st Floor
Westbury, NY 11590
The W-8BEN form is for individuals only. If you're not an individual, you will need form W-8BEN-E. If you are uncertain which form to submit, consult with your tax adviser.
Affidavit of unchanged status
If you have received a message from Barnes & Noble Press directing you to send us an affidavit of unchanged status, please download the form, print it, sign it, and send it to the mailing address below.
Affidavit of unchanged status for W-8BEN
Affidavit of unchanged status for W-8BEN-E
Please send the hardcopy affidavit to:
Barnes & Noble Press
Attn: Vendor Maintenance
1400 Old Country Road C-Level
Westbury, NY 11590
Or email the signed copy to: VendorMaint@bn.com
Tax Withholding
Tax withholding is calculated based on the gross amount of your payment, before taking into account any costs associated with receiving payment.
The U.S. IRS requires Barnes & Noble Press to collect up to 30% from royalty payments issued to non-U.S. entities. The tax withholding will automatically be deducted from your royalties when they are paid.
You may be eligible for a reduced rate of U.S. tax withholding if your country of permanent residence (the country where you claim to be a resident of for purposes of that country's income tax) has an income tax treaty with the U.S. The link to information on tax treaty countries and applicable rates can be found on page 51 of the IRS 'Publication 515' under the Tax Treaties section or you can click on the link below.
If you provide a Form W-8BEN or W-8BEN-E to certify that you are a non-U.S. person, U.S. tax withholding will be reduced or will not be applied to your non-U.S. royalties from Barnes & Noble Press sales. If you do not certify that you are a non-U.S. person, you may be subject to U.S. tax withholding on your Barnes & Noble Press royalties. If you're uncertain which form to submit, consult with your tax adviser.
Tax Reporting
Your U.S. source income will be reported annually on IRS Form 1042-S. The form is issued on, or before, March 15th each year and is an informational statement of your royalties and any amounts withheld during the prior tax year. For example, any royalties paid to you from January 1, 2016 through December 31, 2016 will be reported on Form 1042-S, issued in March 2017.
You may be responsible for paying taxes in your own country.
For detailed instructions on how to complete Form W-8BEN, please click here.